PMO & QM Assistance

• Support the Program organization and PMO-related activities.
  
• Consolidate and maintain the Program roadmaps and status reports.
  
• Manage overall Program meeting structure and ensure follow-up on decisions.
  
• Document and support team lists and Outlook distribution lists.
  
• Plan and coordinate program activities including steering committee meetings, supplier engagements, and internal meetings.
  
• Support and manage the Travel Management Program.
  
• Organize and facilitate Program meetings.
  
• Support the technical onboarding of Program members.
  
• User Management and Access Control, on/offboarding and access rights.
  
• Provide and maintain an organized collaboration platform for internal and external stakeholders (SharePoint, Teams
  
• channels, etc.)
  

• Assure Program adherence to standards and processes for quality assurance in IT projects.
  
• Sparring partner on equal footing with the project manager, with agile project management mindset and
  
• competence.
  
• Prepare and coordinate Quality Gates at the program level.
  
• Planning of milestones and Q-Gates & Completion of all mandatory documents.
  
• Completion of milestone checklists & Completion of Q-Gate templates
  
• Safeguard that projects comply with relevant guidelines
  
• Provide coaching and support to demand package leads and project leads for correct execution of quality processes.
  
• Support escalations and provide guidance for quality-related issues and risks.
  
• Support legal topics (ECC, ASECO, OPERA, ISEC, etc.) and ensure definition of formal project requirements.
  
• Identify and implement enhancements to optimize operational efficiency.
  
• Ensure consistent application of best practices and standards across the program.
  
• Support and facilitate quality management activities throughout the program lifecycle
  

Requirements

• Lead Level - Fluent in English
  
• Mid-Level - Minimum 3 years experience in PMO assistance role
  
• Mid-Level - Experience with PMO tools
  
• Mid-Level - Strong knowledge of Quality Management processes, including Q-Gates
  
• Junior Level - Knowledge of project management methodologies
  
• Entry Level - Experience with global teams is a plus